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Jordan and James | Sunshine Coast Hinterland Wedding

Real Weddings | 28th September 2019

 

 

‘The girls hired a big house in Cairns and had cooking classes, house parties and lazed by the pool all weekend.
The boys hit the Gold Coast in a few big houses and hit the casino, had a private yacht party and house party.’

 

 

Jordan and James live and work overseas. Living in a 3rd world nation brings a lot of social gatherings and parties therefore they are both very sociable people and have been for many years! They love to party and have a big social group that keeps them busy so what better way than to gather your guys and gals and spend time in Cairns and on the Gold Coast for your hens and bucks.

 

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Jordan and James | Real Weddings

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Jorand and James | Real Weddings

 

 

Jordan contacted us approx. 12 months prior to their wedding day. Having contacted 1-2 suppliers herself she decided it was too overwhelming and decided to book a full service wedding planner. We asked Jordan in her own words why she did in fact book a full wedding service from start to finish and this is what she had to say…

 

‘We chose the full package for 3 reasons; First was that we live overseas and organising and co-ordinating all the planning from overseas would be challenging. Secondly, we didn’t feel we’d have the time to arrange everything while working full time and being overseas. Finally having someone help me with narrowing down choices and recommendations was an enormous help and something I knew I would need assistance with.’

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

I still remember my first phone call with Jordan and asking what the most important element to the day was for them. ‘Good food and great bar service’ were what she told me. So of course, the Penfolds Catering team were booked. Penfolds provided a beautiful grazing table for the 120 guests followed by an alternate drop entrée and main, followed by cutting and serving of the wedding cake for dessert. Penfolds Catering provided the bar service in which staff walked around during canapes and offered a full sit-down table service during mealtimes. In reflection now the wedding day is over I asked Jordan the same question and her response still didn’t waiver… ‘We wanted a modern, elegant, relaxed feel to the day. A big party with our dearest friends to celebrate and have a good time.’

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

I cannot take full credit as Jordan booked one supplier prior to engaging our services! I did not have to book the Chapel!! With James being Catholic they opted for a service at the quaint Little White Wedding Church in Maleny – we just managed to fit all 120 guests into the church!! This worked for them as the reception was close by and they could select their own celebrant. Bearing in mind they ideally wanted a Catholic component as part of the service, I knew just the man for the job. Bill Scurry. Bill was the perfect match for the couple as they loved his sense of humour, he can offer religious ceremonies and he is also a Sunshine Coast Hinterland local. To be honest I was surprised they chose to have 2 locations for their day given they were so time poor so I did ask Jordan how she handled the 2 locations- ‘Yes, it was very easy to manage the 2 locations and I’d recommend it for anyone who is exploring that option. Managing the 2 locations was very easy for me though as the wedding planner & team managed this for us.’

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Jordan and James both decided they wanted a DIY elegant marquee wedding. Given Jordan’s family have a beautiful private residence in Maleny on the Sunshine Coast Hinterland that overlooks the Glasshouse Mountains it seemed the perfect location to have the reception. Jordan recommends the DIY approach because ‘in the sense that you get a blank canvas and can really have creative control and how things look/feel/proceed. It did come out a little more expensive than we anticipated, due to hiring everything, but it was certainly worth it.’

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

As soon as they said marquee, I knew the team for them. Equip4Hire. Nathan and Caitlin and their team go above and beyond for their couples and is the number 1 reason we recommend them. It was a three day process to set up and get all their gear to Maleny. Laying the flooring first to then building the marquee which was adorned with belt fairy light lighting, silk lining and festoons.

Real Weddings

Jordan and James | Real Weddings

 

Being married on the Sunshine Coast was an obvious choice being as it was their family property and was also very central for guests to travel to as many of their guests were traveling from abroad. They not only liked the Sunshine Coast Hinterland for these reasons but also… ‘We love the scenery, the backdrop and the beautiful surrounds of the property.’

 

Real Weddings

Jordan and James | Real Weddings

 

We worked with Jordan and James one element at a time so as not to be too overwhelming for them. I still laugh as I can hear Jordan in my head saying, ‘I am terrible at making decisions’. She was right!!! So as not to complicate things we gave them up to 4 suppliers to choose from (for each part of the wedding) to alleviate too many decisions! We work with so many talented Sunshine Coast wedding suppliers it was easy to offer just the few selected suppliers for each component of the wedding. Obviously, the choice was theirs in terms of which suppliers were selected. Jordan said they ended up selecting their suppliers ‘based on social media research and reviews and recommendations.’

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Fortunately for them they had their venue being private property and were also able to secure a family friend to make their delicious and gorgeous cake, their friend Jackson to DJ at the reception and Sean and his team who are professional photographers and videography. James isn’t a fan of the camera so when selecting their photographer, they chose to go with Sean as being a friend he made them feel super comfortable. Sean was able to get James to smile and even laugh at times!

 

Jordan and James | Real Weddings

Whilst team Maple Weddings were managing their suppliers, RSVP’s, guests transport and styling concepts, Jordan and James were managing their bridal party! With 16 in total and from all over the globe they were busy enough with just this. ‘We had 8 people each in our bridal party, so total of 16. We found it hard to cut this number down and figured if those special people were going to be there on the day they may as well be standing next to us. I didn’t find it hard to manage that many people.’ Personally, I love that they didn’t cull. If you have that many special friends and family in your life, then ask them. Who says there is a limit on your bridal party number?

 

Real Weddings

Jordan and James | Real Weddings

 

Having such a large bridal party meant that they needed local accommodation that could accommodate their big groups and somewhere that was easy for the ladies to get ready. To alleviate any extra stress Jordan requested that for the lady’s hair and makeup to be done by the one team. Martina and her girls from Backstage Beauty as always proved how amazing they are. Keeping all make up natural with soft tones and hair to suit everyone. Fortunately, Jordan was able to have her trial when she was back in Oz which also took the pressure off. Jordan was so happy with her trial and knew what to expect on the day. The girls booked McCarthy Lakehouse which was ideal for a large group especially when getting their hair and makeup done and for convenience is right next to the Little White Wedding Church. Having a hair and makeup trial is always advisable as saves time on the day and so the stylist and bride know what to expect on the day.

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

The budget is always going to be the first thing any couple looks at. We need to know what budget we are working with, as this sets the foundation on building your wedding. Many people overlook the full wedding service package as for some this really does eat into the budget though for Jordan and James ‘Allowing for a wedding planner in our budget was the best and most valuable investment we made for our wedding. The help was invaluable and most certainly got our money worth.’
Working with a wedding planner can in fact save you money! Yep that’s right. Wedding planners will often work with suppliers and pass on industry discounts making it more feasible for you. Maple Weddings work with some fabulous Sunshine Coast wedding suppliers and will always work with your budget and still create your dream wedding.

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Working with Jordan and James and piecing together their style and suppliers we at Maple Weddings were able to formulate a styling concept that suited them and incorporate Jordan’s own ideas. They wanted elegant yet relaxed being an outdoor wedding. We incorporated the gorgeous stationary from Bluebird Invitations into their day from the save the date cards, invitations, customised signage on acrylic to the menus on the tables. Using black as the base colour as the bridesmaid’s dresses were black, kept it sleek and elegant. Working with black we were able to tie in the floral colours of deep reds and burgundy which then also tied in with James’ jacket. Having 3 long tables in the marquee Jordan preferred to have a long garland down each table which The Posy Co. ran 13m of garland on each table with greenery and foliage and an array of florals. The candles set the tone for the evening keeping it moody and elegant and without being obtrusive.

 

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Jordan and James | Real Weddings

Real Weddings

Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

Jordan and James had Elvis songs at the ceremony and is one of Jordan’s favourite entertainers, so her father organised a surprise for her and had Elvis on the night to entertain the guests and have some fun. Its these surprises that make weddings so unique.

 

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Jordan and James | Real Weddings

 

Now that the wedding day has been and gone, we asked them if there was anything they would have changed – ‘There is nothing I would change about the day itself; it was as I imagined it to be. There are only 2 things that I wish I’d spent more time on and that’s confirming the flowers and taking more time for some photos that I missed out on getting.’

 

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Jordan and James | Real Weddings

 

Planning your wedding should be fun and exciting and is all part of the journey. Whether you book a full-service wedding planner, part wedding planner or just having someone on your day to coordinate your wedding day, it’s an adventure you can do together. Though Jordan and James utilized our full-service planning package they were involved in every step along the way. We just helped ease some of the burden whilst they were living overseas and working full time. The wedding is all about the couple so as we plan and work with you, we get to know you as a couple and ensure we execute your day the way you envisage. We loved getting to know Jordan and James over the 12 months prior to their day so on the day it was such a special day for us all to see everyone’s hard work paying off and seeing their dream of having an ‘elegant party with good food and drinks with family and good friends’.

We are now ALL waiting the impending birth of their first baby- a BOY! Due this month. As wedding planners, we are on this journey with you and love to follow what is next in life for our couples.

Jordan and James’ Elegant Maleny Marquee Wedding was approx. $70,000 in total.

 

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Jordan and James | Real Weddings

 

Real Weddings

Jordan and James | Real Weddings

 

The amazing team of suppliers to bring their epic day together:

 

Ceremony VenueThe Little White Wedding Church

Reception Venue – Maleny, Private Residence

Marquee/FurnitureEquip4Hire and Fairytale Events

PhotographySean Condon Photography

Full service Planning & StylingMaple Weddings and Events

FloristThe Posy Co.

CelebrantBill Scurry

Hair & MakeupBackstage Beauty

Bride’s DressBrides of Brisbane

Groom’s SuitPolotix

StationaryBluebird Invitations

Catering/Bar ServicePenfolds Catering

ToiletsPortable Powder Rooms

Guests Transport – Maleny Coaches

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Through the eyes of a Wedding Planner

From Maple Weddings and Events | Wedding Planners

 

 

It’s glamourous. It’s beautiful. How fun. I bet it’s easy. I would love to do that. We hear these things all the time about people saying they want to become a wedding planner, or they were going to do it when they were younger.

 

 

Wedding Planners

This wedding was stunning. Emily and Adrian married April- Photo by Ash and Stone Photography.

 

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Jorand and James | Real Weddings

 

Being a wedding planner is not for the faint hearted. It’s not all glitz and glamour. Front of house is amazing. Of course, the wedding itself looks beautiful. The ceremony, reception, people. It’s all immaculate. However, the back of house behind the scenes is a very different story. Its dirty, hot and sweaty work. You need to think quickly, avert any situation when they arise – so don’t panic especially when there is blood, work long days and hours and you really need to like people!

 

 

Wedding Planners

Naomi and Kristy literally covered in sweat and dirt at a Tipi wedding.

 

Wedding Planners

TERRIBLE PHOTO!!! BUT as you can see as planners we are by your side all day even when it means carrying drinks and helping you in your heels!

 

As we embark on a new year and can’t wait to see what 2020 has install for us, we reflect on our previous year as wedding planners here on the Sunshine Coast. During ‘peak season’ we had been on site EVERY weekend at various locations around the Sunshine Coast and the Sunshine Coast Hinterland. So, first thing is weddings mean weekend work. You give up precious family time and any social life you had when there are weddings on. When you are giving up many weekends and missing your own personal events you really want to ensure you love what you do.

Wedding Planners

Naomi finally having a seat when speeches are on and trying to warm up on a cool Hinterland evening! We had been on site a good 12 hours by the time this was taken!!!

 

Upon reflection of 2019 something that stood out for both Naomi and I was when we had a bar staff member ask us ‘why the hell we do what we do’?! She was a tad cranky and hadn’t really worked at a wedding. She didn’t quite understand the concept of the DIY wedding and the way weddings work here on the Sunshine Coast. Naomi and I were quite shocked and taken aback by what she said and how she said it that we looked at each other and didn’t really know what to say!! Not often we are left speechless!!! We had both had a fabulous day on site for this wedding and everything was cracking along as it should be so weren’t sure why she would even ask us such a question. The truth is I bloody LOVE what I do. That’s the simple answer. I am a wedding planner on the Sunshine Coast and based on the beautiful Sunshine Coast Hinterland living the dream. I am a HUGE believer in do what makes you happy. We are only here for one short life so make the most of it. If we don’t, we all become that cranky sour lady who is just doing it for the sake of it and becoming unhappy or for the money. Though reality is the money in weddings isn’t that grand so if you don’t do it for the love then why do it at all!!!!! Small business is tough!!! Real Tough!!!!

Talking about $$$, this is the toughest part of being a wedding planner. We are so frequently questioned about our costings especially on the day coordination which is by far our most popular package. I often feel I have to justify myself and the pricing structure. We are small business making a living for our families and hoping we can make the wedding day for our couples AMAZING and stress free. Yes, having that help is a luxury but really, we hope you only get married once and will be the best money you ever spent. As an average we can spend 15-17 hours on site as a coordinator plus the time liaising beforehand with couples and suppliers, we can spend up to a good 30 hours for this package and with 2 of us on site. Let’s say our hourly rate won’t buy us a mansion!!! We don’t get a lunch break. We eat on the run with dirty hands and sweat. We are lucky to sit and eat dinner whilst its warm. We miss out on family time and weekends with loved ones. Sometimes we have 3 of us on site to ensure it’s everything is running smoothly and so we can jump in and help other suppliers when needed. So, therefore as a wedding planner we find this the most frustrating part of our job. We work bloody hard for our couples and love every part of being planners. The dirt, sweat, rain, hail, shine and the product of how your day comes together and you enjoy every single moment.

Wedding Planners

A photo shoot we planned and organised at The Old Maleny Dairy. (We don’t even get paid for this!!!) That’s how much we love working with Sunshine Coast based suppliers and love our job! Photo Credit – Icefeatherwind Photography.

 

Despite the frustration and trying to make an income I love what I do as I’m bloody good at it. Just as Naomi is fabulous at helping me and creating unique gorgeous settings. Not often people say they are good at something and it’s quite hard to say a loud, but I feel honoured and privileged when couples ask us to share their wedding day and help them as their wedding planner, on the day coordination or styling. It’s a humbling feeling being part of the journey and ensuring the day goes to plan. Virtually every wedding we do we have at least one wedding supplier comment on how hard we work as wedding planners as they don’t often see wedding planners work as hard as us. It’s comforting knowing that other wedding industry professionals see what we do and how hard we work for our couples.

 

Wedding Planners

A summer beach wedding- How we look at the end of a ceremony set up and pack down!

 

Being a wedding planner means you must be 150% organised. If you aren’t organised, then let’s face it you will never make a professional wedding planner! We can work with couples for years when helping plan a wedding from start to finish. We recommend wedding suppliers, gather quotes, work to a budget, organise invitations and guests, guests transport and accommodation, styling, catering, everything right through until the day when on site when we then become the on the day wedding coordinator. Years and months of emails, phone calls and organisation to bring this one day to life and make happy memories for the couple that will last a lifetime.

 

Wedding Planners

One of our gorgeous couples- Jordan and James who we helped for over 12 months plan their entire wedding day. We had so much fun along the way and their wedding day was perfect.

 

On the day coordination sees us working with couples’ months in advance to liaise with their booked wedding suppliers and coordinate their day. We love that the couple can sit back and enjoy their day. The boys go off fishing, swimming, play a game of golf, play pool and have a few beers whilst the girls drink bubbles, eat cheese and be pampered whilst we do the ‘dirty work’ so to speak. We are yet to walk off a wedding site not sweaty, dusty, muddy, blood blisters, blisters on our feet, barely able to walk and just smelly!

 

 

Wedding Planners

We want our brides to be pampered and smiling all day knowing they can turn up and everything is under control. – Photo- Life and Love Photography Hairdresser – Rolling Scissors.

 

When I say we can be on site on the day for 15 hours plus I mean it. We will help catering teams and bar staff to clear and clean, wash up, help carry drinks from the cold room, work with the MC all night to keep them on track with the run sheet we have supplied, support guests when they need help. Just recently I was just about to leave after a loooong day when a guest cut themselves with a glass. Let’s say there was a lot of worried people and a LOT of blood and vomiting. It was a nasty cut that meant I had to turn from wedding planner into ‘paramedic’ yet I don’t do blood well at all but that when adrenaline kicks in and you just gotta do what you gotta do. After a trip to hospital he was ok and was stitched up but I on the other hand was in bed the whole next day sick myself. Most likely shock as I don’t do blood and had been on site almost 20 hours by the time I left. Not so glamorous but crisis was averted and panic was overcome with calm with us on site. Though it was a long day I was so thrilled to receive a phone call from the bride thanking us for all our hard work and knowing she called all the suppliers from her wedding. It’s the small things like a simple phone call that make it all worthwhile in knowing we helped a couple along with their family and friends make memories to last a lifetime.

 

Wedding Planners

When you call the big guns (Amy) in and have a 3rd person site just ensures the day goes off without a hitch. We will always ensure there is enough people on site to cover your day.

 

Being a wedding planner can be tough at times, its exhilarating and exciting all in one. You give up your weekends, small business is not easy, constant bartering of pricing, being on your feet ALL day and night, dealing with emergencies, ensuring the safety of guests, working with industry suppliers can make for gruelling yet satisfying work. It’s the satisfaction that keeps me going, the lovely couples we can help and all the fantastic suppliers we get to work with. It’s always a team effort when we are around. Our job is made easier when working with professional wedding industry folks and is why we have a full list of recommended suppliers we like to liaise with and know will excel for your wedding day.

Wedding Planners

A slightly wet wedding with these lovely ladies and Adriana Watson Photography.

 

So next time that person says to us we would love to be a wedding planner we nod and smile and hope they follow their dream if that what it is!

 

 

Wedding Planners

A beautiful beachside wedding that threw us a curveball with showers on and off and a looming intense storm!!! We juggled it and made it and just beat the storm- because we work quickly!!!! One very happy bride.

 

Wedding Planners

 

Wedding Planners

 

Wedding Planners

We too can look glamorous! Thanks to Tara Lee Photography making us shine!

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Emily and Adrian’s Autumn Love Fest

Sunshine Coast Hinterland- April 2019

Emily and Adrian married on the Sunshine Coast Hinterland in April this year. Emily managed to plan majority of her wedding all the way from Darwin where they were living at the time. With family and friends on the Sunshine Coast it was the perfect place to be married and eventually become their new home!

Emily and Adrian opted for a Tipi style wedding overlooking the beautiful Glass House Mountains on the Sunshine Coast from Maleny Retreat Weddings in Maleny.

I leant very quickly Em and Adrian were NOT traditionalists at all. Following the ceremony, guests headed up to the reception site for a grazing table which was the perfect start for their small intimate wedding of 50. Once the couple arrived back from photos they offered ‘cocktail hour’. Let’s say in that hour Ashlea from The Vintage Bondwood Bar based here on the Sunshine Coast was busy shaking and making espresso martinis!! With everyone feeling relaxed and comfortable after some cocktails everyone headed in under the Tipi’s were all styling and set up was done by US of course, Maple Weddings and Events also based here on the Sunshine Coast Hinterland.

To set the tone of the styling and to tie in with the Boho Tipi look was Nat’s exceptional earthy florals from Heavenly Blooms also based here on the Sunshine Coast. Everyone on the Sunshine Coast knows that Heavenly Blooms and the Tipi’s from Tipi Luxe just go like 2 peas in a pod.

Guests were treated to a feast of shared plates by VGC Catering where they could sit back and relax and enjoy their fine cuisines with No rush as NO formalities at all!! No cake cutting, no speeches, no first dance and ME as the MC for a whopping 2 minutes to run through some housekeeping and make a toast to the lovely couple. NO wedding traditions in the slightest!! They made it their own special wedding which was every bit them.

Once everyone’s bellies were full they surprised guests with a 20 min performance from Utopian Fire Dancers whom performed an epic show, then everyone danced the night away under the Maleny skies.

Emily and Adrian knew living interstate and organising the wedding on the day would be chaotic and decided to book Maple Weddings and Events to be their on the day coordinator and set up all the styling. They knew they could breathe easy and enjoy their moment without any troubles with us on site to coordinate and liaise with all their wonderful wedding suppliers.

Each wedding we do whether it is here on the Sunshine Coast or elsewhere is unique and memorable. Every wedding is so different and that is what we love most about our job. Nothing is ever the same and couples like Emily and Adrian put their own personal touches on everything.

Even though Emily and Adrian married almost 6 months ago they left an impact on us all as wedding suppliers who helped them, mostly as they were so down to earth and truly genuine people who were just so thankful.

Their beautiful Sunshine Coast Hinterland DIY wedding was so much fun even for the suppliers. You know how awesome the couple is when the wedding planner and photographer take to the dance floor with guests and get their groove on!! Everyone was clapping and cheering and was a real celebration of much fun and laughter.

Not only is Bec from Ash and Stone Photography a cracker on the dance floor she is bloody amazing at what she does. We asked Emily why they chose Bec and her comments are below so be sure to read on. You will see why they chose her in the following images to come!

As wedding planners, wedding stylists and wedding on the day coordination we loved every part of this wedding. Emily and Adrian got to share their day with Adrian’s beautiful daughter Kayleigh, their family and family and friends from far and wide and of course the wedding suppliers who all brought their A game and made it every bit fabulous.

We love reminiscing about our weddings especially when they are the DIY weddings and on the Sunshine Coast Hinterland- our home- so for us we love to go back and chat to the couple afterwards. They have time to reflect on their day, look through their photos and videos again and brings all those amazingly happy memories back to life again. So, we asked Em a few questions to see what her overall experience was like and hope it helps those couples planning a DIY wedding.

Maple Weddings and Events
How did you manage organising and planning the bulk of your wedding interstate?

I started with an excel spreadsheet and ticked things off as we booked vendors and added things we forgot along the way. I loved planning the wedding, it was a great experience. I spent a lot of time searching online and placed my trust in the vendors we chose and it paid off. Everyone was excellent, I could not fault a thing.

How did you find majority of your wedding suppliers?

The Brides Tree, Instagram and Facebook. Most suppliers have great social media accounts and lots of photos from events they have been a part of. The members of The Brides Tree gave me a lot of great recommendations and from there I looked for vendors that suited our style and the vibe we wanted to create.

We always suggest to couples to really research their celebrant and photographers as they are so personal. What made you decide to choose Annie your celebrant and Bec your photographer?

A celebrant was the hardest vendor to choose, until I found Annie. We really wanted someone who was just like us and our friends. We wanted our ceremony to be fun and Annie really had a style we loved.

Bec is amazing! Her photography captures the moment, not just a pose. Although we did pose – a little. Once I found Bec’s website I knew she was the right person for us. And once I met her, WOW! She really was a big part of making our wedding day amazing.

Did you find planning a DIY wedding stressful?

No, I loved the creative freedom. However, on the day I felt quite stressed until you and Naomi arrived. If there was one thing I would recommend to any Bride and Groom – Maple Weddings and Events. A wedding planner or coordinator is the difference between having a stressful wedding day and having the wedding day you wanted.

What was the most memorable part of your day?

Once I put my dress on and it was just my Dad and I nervously drinking the last of the sparkling pinot noir waiting to walk down the aisle. It was such a great feeling knowing it was just about to happen. There is a lot that goes into getting you to that moment, not just in planning a wedding but in your life. It felt really nice.

Maple Weddings and Events
Would you advise other couples to book an on the day coordinator?

Absolutely! Who knew you needed to consider things like extension cords, running out of firewood and beer! You had all these things under control without me even knowing or it being a problem.

What advice would you offer to those couples planning a wedding?

Do it your way. We didn’t follow any wedding traditions, no speeches, no cake cutting, no first dance – though there was a lot of dancing, no throwing the bridal bouquet, we didn’t do anything that we didn’t want to. We really wanted our wedding to be about great food, great music, lots of drinks and a great time. It had all those things and more.

Would you change anything about your day now we 6 months on?

Not a thing!

Maple Weddings and Events
Do you have any lasting advice for other couples getting ready to get married?

Get a planner or coordinator and enjoy your day! It only happens once.
Don’t spend too much time or energy worrying about anything. If the flowers aren’t quite right it won’t ruin your day. If the cake is the wrong color you still get to marry your soul mate with all your closest friends and family. I gave creative freedom to my vendors, because this is what they do, they are professionals. I didn’t know what flowers Nat was going to bring on the day but WOW, she brought the best! It was actually exciting not knowing exactly what to expect, it added to the fun!

The amazing team of suppliers who brought Emily and Adrian’s Tipi wedding to life here on the Sunshine Coast Hinterland.

  • Venue – Maleny Retreat Weddings
  • Tipi/dance floor/Lighting- Tipi Luxe
  • On the Day Coordination & Styling- Maple Weddings and Events
  • Furniture Hire and Linen- Hampton Event Hire
  • Florals- Heavenly Blooms
  • Celebrant- Celebrant Lady Love- Annie
  • Photography- Ash and Stone Photography
  • Bar Service- The Vintage Bondwood Bar
  • Catering- VGC Catering
  • Wedding Cake- Sweet P Cakes and Cookies
  • Hair- Evalyn Parsons Hair
  • Make Up- Dolly May Make Up Artist
  • Emily’s Bridal Dress – Sphere Collective
  • Adrian’s Suit- Peter Jackson
  • Entertainment- Utopian Fire
  • Musician- Ryan Giles
  • Bathroom Hire- Portable Powder Rooms
  • Cold room Hire- Fairy-tale Events and Equip4Hire

 

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Florists

Florists | Wedding Flowers

Woods and Bloom

Woods and Bloom

Look I am no florist and couldn’t tell you the difference between a daisy and a peony! Though I am learning each wedding and I must say it’s very fascinating. I might even go and do a course yet!! What I can tell you though is flowers play a role in your wedding or special event no matter what the scale. For some, flowers are an integral part of the makeup and styling of your wedding whereas for some a simple bouquet and some bud vases are enough.

WillowBud

WillowBud

We have been fortunate to work with many amazingly talented florists here on the Sunshine Coast and can assure you that you can’t go wrong with any of them. Being small businesses, they take pride in what they do and are all very passionate about making your day spectacular and providing options to suit your budget.

Heavenly Blooms

Heavenly Blooms

The first word that comes to mind when thinking of all these women in small business is PASSION. Each owner and their staff are passionate about what they create and play an important role in your day. I follow all these people on social media and every single post you read you can see the passion and dedication in every arrangement they make. They work with you from start to finish and are proud when they hand over the finished product for you and you guests to enjoy.

The Posy Co

The Posy Co

Often people think wedding flowers are expensive and can be put off having an abundance however these women are committed to making your day special and will be able to offer suggestions to suit your budget. Sunshine Coast florists- or any florist in fact, are great at budgeting!! They can reduce the size of certain arrangements or substitute different aspects and inform you of what will be in season at that time. Let’s be real no one likes to have to fork out a hefty amount for anything however don’t forget though like any business these florists have overheads, purchasing of the products, wages and of course their time. They will create a concept with you, and this can take time and can sometimes end up in millions of emails and phone calls which is time away from their families, they are up at 2am to get to markets at 4am to then start working on making up your beautiful flowers for your wedding day. Then they must travel to get them to you and often can mean 2-3 differing spots to ensure everyone has what they need. There are countless hours spent creating and putting together so bear this in mind when you are thinking budget. They all have mortgages to pay too!! Essentially they will be one supplier you will be very thankful to on your one special day.

Poppy Lane Flowers By Design

Poppy Lane Flowers By Design

Each of these Sunshine Coasts florists can visualise your dream and are super creative. They will blend colours, textures, heights and other factors I am sure- like I said I am no florist – to get the composition exactly as you want it. I know some of these women personally and know they don’t sleep at night thinking about all these elements and ensuring your dream does become a reality. They put a lot pressure on themselves as you are literally carrying their work and it’s on display to everyone. Their work will be captured in photos and videos and will last a lifetime. To them perfection is paramount.

Ginger Lily and Rose

Ginger Lily and Rose

Before you start planning your ceremony and reception you really should work on your bouquets and buttonholes. This is what is on display the whole time and will be in many photos on the day. If you know the colour of your bridal party this will help capture the tones and colours that your florist can create with. Some women like a beautiful headpiece. Out with the tiara and veil these days as many women are donning the gorgeous flower crown and making a statement. It’s your day so own it!

Magnolia Grove Flowers

Magnolia Grove Flowers

Now that the colours have been chosen the florist will work with you and your stylist, if you have booked one, to design your ceremony and reception. Think ceremony first. For most everyone thinks of the reception as its party time BUT the ceremony is where you and your partner making a life time commitment this is the most important part and where many photos and videos are captured. Some venues do not need a lot in terms of flowers however some venues offer a blank canvas which is where your florist will create and make it all come to life. Perhaps flowers on an arbour if you are using one, on the chairs, along the aisle, on a stand, a pew, a plinth, on your signage and easel.

Blooms of Noosa

Blooms of Noosa

Twig and Grace

Twig and Grace

Now the ceremony is over its time to move onto the reception!! Determining flowers for the reception will be dependent on several factors- is it inside or outside or both, cocktail style or sit down, if its sit down is it alternate drop or shared feasting as this can take up quite a lot of room on tables, rectangle tables, circle tables the list goes on. For me personally I do love a hanging installation. It sets the mood, its elegant, it’s beautiful, it encapsulates your day and all the flowers that have been utilized throughout the day and is a focus point meaning you can avoid large centrepieces for the tables and make more room available for the all-important food and drinks! But again, what do I know I am not a florist and I am sure they are all screaming at me now as hanging installs are not easy and do take some time with ‘rigging’ it all and climbing ladders and scaffold to hang them! But they do look beautiful!!

Mondo Floral Designs

Mondo Floral Designs

Ok so you get flowers will be at some point be apart of your day whether its small or large scale and now you want to know who I am talking about. The following is a list of the beautifully, creative and spectacularly talented Sunshine Coast florists we have had the privilege of working with at some point. They are in no particular order so be sure to click on their links and check out their websites. Don’t be afraid to send an initial enquiry the price won’t always scare you and these ladies are fantastic at what they do. You only get married once (hopefully!) so create, design and make it beautiful.

The Orange Blossom

The Orange Blossom


Please note – photo credits are all thanks to the florist’s direct website or social media pages.

WillowBud – https://willowbudweddingflowers.com.au/

Heavenly Blooms – http://www.heavenlyblooms.com.au/

The Posy Co – http://theposyco.com.au/sunshine-coast-wedding-flowers/

Poppy Lane Flowers By Design – https://www.poppylaneflowersbydesign.com.au/

Ginger Lily and Rose – http://gingerlilyrose.com.au/

Mondo Floral Designs – https://www.mondofloraldesigns.com.au/

Twig and Grace – http://twigandgrace.com/

Blooms of Noosa – https://bloomsofnoosa.com.au/

The Orange Blossom – http://www.theorangeblossom.com.au/

Woods and Bloom – https://woodsandbloom.com/

Magnolia Grove Flowers – https://www.magnoliagroveflowers.com.au/

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Caravan Bars

Roll in and Roll Out…

The Vintage Bondwood Bar

You have selected the wedding date, Sunshine Coast venue, dress, flowers and all the other exciting elements to planning your wedding. Then suddenly you realise you don’t have a bar. Let’s be honest people love a wedding WITH a bar!!

Head Over Wheels (Bart is also a Vinyl DJ so book your DJ and bar all in the one spot!)

One increasingly popular option especially for your Sunshine Coast DIY wedding is the caravan bar. They offer an aesthetic aspect to your Tipi, Marquee, Yurt or Tent style wedding along with flexibility.

Olive & Co

Of course, some mobile catering companies will offer a bar service with their package however for those that don’t or for anyone seeking that wedding festival feel you need to look at securing a caravan bar FAST!

Gathering Events

Tinker Traveling Events w Kim

Tinker Traveling Events w Kim

Essentially caravan bars will offer the following if not more –

  • BYO drinks – Yes that’s right you can purchase all your alcohol and stock your cold-room ready for service. Check with your supplier as majority of liquor stores will purchase the alcohol back that you don’t use. Bargain! Not left with alcohol and can get money back. That doesn’t happen often!
  • Freedom – You get to choose the drinks menu. Choose what you want for YOUR wedding. Personalise it and create a wedding around you and your partner not a venue!
  • No Per head costs – You have guests not drinking alcohol but must pay for them? Not fair!! Choosing a caravan bar allows you to pre-purchase your own drinks which means anyone having a non-alcoholic beverage you don’t have to pay and exuberant amount for.
  • Flat Rates – Caravan Bars will charge a flat fee. This will usually include set up and pack down along with their hours of service offering different hourly packages to suit your needs.
  • Insurance – Your van supplier will be insured and have all the relevant licenses such as RSA so you know you are in safe hands with professionals taking care of all the legalities.
  • Equipment – The Van will come fully equipped with glassware and any other utensils or tools that you may need. Thus, meaning you don’t have to worry about dry hiring and they will look after all the cleaning so no glass cleaning for you!
  • Bar tenders – The Van will come with staff, so you don’t need to worry about booking staff they come with the Van!
  • Guidance – The friendly staff will offer expert advice in the lead up to determine how much you will need and offer suggestions on what to serve. They are at events all the time and will know what works and doesn’t or what is popular or not. Having an expert professional on board can help keep your costs down.
  • Coffee – Some Vans, not all, so check with them first, have a coffee machine onboard. Meaning you don’t have to worry about dry hire for an urn, filling it, tea/coffee, cups and saucers. Its all there set up and ready in the van.
  • The Look – Caravan Bars offer a look to that will fit with your wedding. Each van has its own personality whether it be vintage, rustic, modern, boho.

The Vintage Bondwood Bar

When you get the feel, the look, staff, glassware, freedom, BYO which all equates to flexibility and less stress why wouldn’t you book one of these beautiful options?!

For the most part Caravan Bars will travel however we have some extortionary good looking Caravan Bars here on the Sunshine Coast who all come with highly professional, attentive and not to mention fun staff.

The Chevy Bar

We have had the pleasure of working with a few here on the Sunshine Coast and would highly recommend you get in touch if a caravan bar sounds like what you need.

  • The Vintage Bondwood Bar
  • Head Over Wheels
  • Tinker Traveling Events
  • Gathering Events
  • Lani and Lola
  • Olive & Co
  • The Chevy Bar (Not quite a caravan but similar concept and looks amazing!)

 

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Why use Maple Weddings and Events?

We can help you Plan your Wedding

Weddings are a lot of work, are time consuming, expensive and can be extremely overwhelming. For most people this is their first time to wed so it’s a whole new learning experience. We at Maple want to help you navigate your way and make the process less daunting, painful and most of all fun for you. But who is Maple Weddings and Events you ask?

Photo Credit – Bliss Photography by Leah

You may not have heard of Maple Weddings and Events as it was only founded this year by ME – Kristy Aitken. Some may recognise me from my working as the venue manager at an award-winning wedding venue for 18 months on the Sunshine Coast Hinterland.

This is ME!

Flowers by WillowBud Flowers – Sunshine Coast

Prior to obtaining my qualifications in events, venues and business management and working within the wedding industry I owned a successful exclusive recruitment agency in Brisbane (placing nannies abroad for one of the Royal families) for over 8 years. Twelve months into my business I employed and befriended the amazing Laura. We are known to family, friends and our clients back then as the ‘dynamic duo’!! When you find someone as professional, enthusiastic, energetic, loving, passionate and fun as Laura you keep them! She is my rock, balance and sounding board.

Dynamic Duo – Kristy and Laura

After only a short time Maple have expanded seeing our newest team member Naomi joining us. Naomi is a qualified events leader and brings a wealth of knowledge and experience to Maple along with her creativeness. Naomi is an integral part of our team as she will be our lead stylist who will help to create the magic for your day.

Naomi completing the Trifecta package! Naomi with Kristy

From the dynamic duo to the perfect trifecta the Maple team bring countless weddings and hours of experience to Maple and can not wait to work with you.

With both Kristy and Naomi based on the Sunshine Coast Hinterland and Laura on the Gold Coast we have you covered from the Sunshine Coast all the way through to the Gold Coast even down to the Byron Bay region.

The Maple team all enjoy the outdoors with beaches and mountains on both our door steps of the Sunshine Coast and Gold Coast we love spending time with our families, as we do have 8 kids between us! Given we all love being outside and amongst nature we do love the Sunshine Coast Hinterland and working with established venues through to private properties.

Glasshouse Mountains

Glass House Mountains – Sunshine Coast

Now you know the faces behind Maple how can we help you?

As wedding planners, we can help you plan your wedding from start to finish or just coordinate on the day. We have built up a fabulous rapport with many suppliers especially on the Sunshine Coast so have an extensive list of recommended vendors along with that ever-important checklist. If you are keen to get in and do a lot yourself our checklist will ensure you have everything covered. We will ensure all details are met in the lead up to your big day by conversing with all suppliers and making sure everything is locked in and your run sheet finalised for the day. Most importantly we will be there for the most part of your wedding day to ensure your day is a seamless, smooth sailing day for you. From moving the arbour, packing up chairs, lighting candles, bumping suppliers in, stoking the fire, keeping you hydrated and anything else that pops up we want you to sit back, relax and enjoy making memories with your loved ones.

Fire by Tipi Luxe – Sunshine Coast

You have a vision along with your vision board of pictures you have collated from Pinterest. Now you don’t know what to do. This is where Naomi can help you! OR you aren’t sure what you want? This is where Naomi can help!
Regardless of where you are at with your vision and style Naomi will be here to help you as our curator. Naomi is extremely talented, passionate and above all creative!

At Maple we will provide the perfectly planned and styled wedding however to achieve this there needs to be furniture, décor, tents, catering and more. Ensuring your vision comes to life we can utilize some of our own hire equipment or we will connect with local suppliers that have the exact hire equipment we need to ensure your wedding comes alive.

Naomi is so creative she even makes decorations!

We mentioned weddings can be expensive. You throw the word ‘wedding’ in and boom the prices go up! For some couples they believe their budget won’t allow for a planner, stylist or both. However, at Maple we strive to meet your budget and at times even come in under budget. Given we have some fantastic suppliers based on the Sunshine Coast, Brisbane and Gold Coast we can provide reasonably priced quotes. By hiring Maple Weddings and Events we can at times save you money not to mention the stress and your sanity! We don’t want you divorced before you are married!!!

As a new business to the Sunshine Coast, Gold Coast and Brisbane regions we have some amazing specials which will save you even more money so be sure to contact us for information on what we can offer and what specials we can provide for you.

Initially my vision when starting Maple was to only offer planning. Why? Because I’m organised and well I thought that would be enough!! Only a few short months in we now offer styling and here at Maple we never say NEVER. So, watch this space as we continue to evolve and grow just as you will with your forever partner.

We look forward to working with you whether it be Sunshine Coast, Sunshine Coast Hinterland, Gold Coast or Brisbane.

Grazing Station – Parma Street Foods– Sunshine Coast

Gorgeous Mt Glorious Wedding Venue – Brisbane

One of our upcoming couples – DIY Wedding- Need a wedding planner

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DIY Wedding – Marquee Style

It’s no secret DIY weddings are becoming the latest trend in the wedding world. DIY weddings offer couples the freedom to choose their own suppliers, the room to inject their own personality and creativity and of course, to work with vendors who offer to work within budget, with the average cost of an Australian wedding costing upwards of $30,000.

Maple Weddings and Events work with you as your wedding planner to ensure that your DIY wedding in infused with you and tailor packages to suit. We take the pressure off, keep costs within budget and have established relationships with the best and most innovative suppliers on the Sunshine Coast Hinterland.

DIY Wedding

The Sunshine Coast is renowned for weddings and there are a pleathora of DIY options on the gorgeous Sunshine Coast Hinterland and on private properties. Maple Weddings and Events are industry leaders in planning and styling weddings and events and have an established knowledge of Sunshine Coast and Hinterland properties and venues.

As a DIY wedding the first service to call upon after selecting your venue is organising your ‘structure’. The marquee originated in England in the early 1900’s making it one of the most traditional style wedding structures. The marquee can pose as a formal and elegant ‘tent’ for a 3 course sit down dinner, a cocktail affair with canapes or an uber-modern informal affair with food trucks and lounges. As your wedding and event planner based on the Sunshine Coast we highly regard the ‘Fairytale Events and Equip 4 Hire’ team for their attention to detail, professionalism and well-priced hire packages.

DYI Wedding

DYI Wedding

Your wedding planner will help bring your vision to life whether it be in a white or clear marquee with fairy lights, festoon lighting, wine barrels, dance floor, florals and decorations. The wedding planning team will bring your Fairytale Events and Equip 4 Hire marquee into your wedding palace.

Maple Weddings and Events planning and styling can customise your marquee with a huge range of hire items offered by Fairy Tale and Equip 4 Hire. From tables, chairs, dance floor and wine barrels to themed décor, cold room hire and loads more options.

DIY Wedding

DIY Wedding

By using who we consider the best Sunshine Coast marquee company, in conjunction with our Sunshine Coast wedding and event planning services, we are able to offer:

  • Delivery and collection service at flexible times to suit everyone
  • Party planning tools to help you choose the right equipment for your needs
  • Friendly, helpful advice to ensure your event is a success
  • The ability to source and hire from the one provider
  • Agents for the Coast’s top caterers, decorators and AV technicians

Equip 4 Hire are renowned for:

  • Exceptional customer service
  • Quality equipment
  • Minimal and easy paperwork
  • Reliability
  • Peace of mind
DIY Wedding

DIY Wedding

We Provide Added Peace of Mind by:

  • Emailing you photos of the equipment you’re interested in upon request
  • Guaranteeing you the items chosen upon receipt of your deposit
  • Delivering &/or setting up your equipment 1 or 2 days before your function to give you plenty of time to decorate or simply “feel organised” (No extra charge for these days)
  • Ensuring you are delighted with what is supplied before we leave
  • Supplying you with an emergency phone number in case you need additional equipment or need further assistance with your items

All marquee photos supplied by Equip 4 Hire FairyTale Events Direct website.

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